Terms & conditions
Speaker/Delegate may nominate an alternative person from their organisation to attend up to 24 hours prior to the start of the event, at no extra charge. Should substitution not be possible, cancellation charges apply as follows:
9 to 12 weeks or more prior to start of event: 10% on the registered fee
5 to 8 weeks prior to start of event: 50% on the registered fee
4 weeks or less prior to start of event: No Refund
All substitutions and cancellations/ Refund policy must be received in writing
Registration information will be sent to registered Speaker/Delegate by email. Any of them not receiving the registration information should contact us by email to email@example.com
Cancellation/ Postponement of Event
If the Conference being cancelled by Genvio, a full refund will be made. Liability will be limited to the amount of the fee paid by the Speaker/Delegate.
If the event of it being found necessary, for whatever reason, that the conference is being postponed or the dates being changed, the organisers shall not be liable for any expenditure, damage or loss incurred by the Speaker/delegate.
Natural Disasters or Unpredictable Activity
We are closely monitoring the corona virus outbreak and if the conference gets postponed in this view or by any reason beyond organizer control, the refund policy will not apply but the registration remains valid for event with new dates or for future editions. We are committed to do our part to help protect our participants and we cannot accept any refunds as the company will face significant loss in the event of postponement.
For promotional purposes, there may be a professional photographer and video production taking place during the conference. Delegates who do not wish to be filmed or recorded should advise the organisers by email to firstname.lastname@example.org prior to the event.
Keeping in view of increased security measures, we would like to request all the participants to apply for Visa as soon as possible.
Genvio conferences will not directly contact embassies and consulates on behalf of visa applicants. All delegates or invitees should apply for Business Visa only.
Important note for failed visa applications: Visa issues cannot come under the consideration of cancellation policy of including the inability to obtain a visa.
Submit your abstract online: Speaker abstract
Modes of Presentation
All abstracts must be written exclusively in English (including the title, abstract text, author names and affiliations).
Please provide the following:
Presenting author’s contact details including full mailing address, office phone number, email address and fax number
Name(s) of presenting author and co-authors: first name(s) or initials of first name(s), family name (e.g. Jason Wong or J. Wong)
Affiliation details of all authors: Department, institution/hospital, city, state (if relevant), country
When Should I arrive
We recommend you to arrive atleast an hour before your speech. This will allow you to go through your slides with our coordinator.
What is the dress code
The dresscode is business/casual.
If i want to cancel my participation
If you want to cancel your presentation we request you to provide a replacement Speaker on the topic with prior intimation.
If there are changes in program schedule
If there is a change in the program the conference manager will intimate you as soon as possible. Last minute changes will be communicated as soon as they are known and you will be informed immediately about the changes that affect your talk time.
Incase of delay on the day of presentation
If you are delay for the conference on day 1, you can contact conference manager to schedule your talk on next day.
How long the Presentation timing will be
How can i get discounts
Contact the event manager for discounts?